"Your brain is for having ideas, not holding them." — David Allen
📥 Pillar 1: Capture System
- Choose ONE inbox — Notes app, Notion, or physical notebook. Never more than one.
- Capture in <30 seconds — Any thought, task, idea goes there immediately. No sorting yet.
- Daily inbox-zero — Every evening, process all captured items: Delete, Delegate, Do, Defer.
- Voice capture — Use Siri/Google voice notes for on-the-go captures (driving, shower).
📋 Pillar 2: Task Engine
- One master task list — Todoist, Things, TickTick… pick ONE, stick with it.
- Weekly review (Sunday) — 20 min. Clear inbox, review projects, plan top-3 for the week.
- MIT method — Each day, define 3 Most Important Tasks. Do those before checking email.
- Tag by context — @home, @office, @errand, @phone. Work on what fits your location.
🗓️ Pillar 3: Calendar & Rhythm
- Time-block your week — Deep work (90 min blocks). Meetings (batched). Admin (30 min).
- Theme your days — Monday = planning, Tue-Thu = deep work, Fri = admin/light tasks.
- Buffer time — Block 20% of your calendar as unscheduled buffer. Life happens.
- Energy-awareness — Schedule hard tasks at your peak energy time. Don't fight biology.
🔁 Pillar 4: Review & Improve
- Daily 5-min closeout — What got done? What moved? What's tomorrow's MIT?
- Weekly 20-min review — Inbox zero, calendar review, next week's priorities.
- Monthly 1-hr audit — What's working? What drains energy? Kill 1 bad habit.
- Quarterly reset — Goals check, system tune-up, tools audit. Keep what serves you.
🗓️ Sample Weekly Rhythm
MonPlan week
MIT setup
TueDeep work
No meetings
WedDeep work
+ calls
ThuDeep work
Create
FriAdmin
Light tasks
SatPersonal
No work
SunReview
Next week
⚡
The 2-Minute Rule: If a task takes ≤2 minutes, do it immediately. Don't add it to a list. Lists are for tasks, not micro-actions. This alone will save you 2+ hours per week.